About Academic Affairs
How do I challenge a grade?The following procedure is provided to students who believe they have been treated unfairly by a faculty member in the final grade given for the course: The student may initiate consideration of the challenged grade with the faculty member who gave the grade. The grade challenge must occur within four weeks after grades were posted on the student's academic record. If the issue isn’t resolved during informal discussions with the faculty member, the student must start the Application for Formal Inquiry. Step One: The student and the faculty member will provide a brief summary of their discussion(s) regarding the student’s request for a change of grade. The faculty member will sign the Application for Formal Inquiry before the student continues the process by meeting with the faculty member’s department chair/program director. Note: The faculty member must sign the Application for Formal Inquiry within four weeks of when grades were posted to the student’s academic record. If a faculty member is unavailable at the time of the appeal a student may move to Step Two without obtaining the faculty member’s signature. The student must provide written documentation (e.g., e-mail) showing that he/she attempted to contact the faculty member. Step Two: If the student’s request is not resolved with the faculty member’s department chair/program director, the student and the faculty member’s department chair/program director will provide a brief summary of their discussion(s) regarding the student's request for a change of grade. The faculty member’s department chair/program director will sign the Application for Formal Inquiry before the student continues the process by meeting with the Dean of Undergraduate Education/Dean of Graduate and Professional Studies. Step Three: If the student’s request is not resolved with the Dean of Undergraduate Education/Dean of Graduate and Professional Studies, the student and the Dean of Undergraduate Education/Dean of Graduate and Professional Studies will provide a brief summary of their discussion(s) regarding the student’s request for a change of grade. The Dean of Undergraduate Education/Dean of Graduate and Professional Studies will sign the Application for Formal Inquiry before the student submits the Application for Formal Inquiry to the Office of the Registrar for review by the appropriate Student Academic Standards Committee. The appropriate college dean will be notified when the Application for Formal Inquiry reaches Step Three. Step Four: The Application for Formal Inquiry will be reviewed by the Graduate/Undergraduate Student Academic Standards Committee. The final grade will be determined by the Committee which will then report the grade to the student, the faculty member, the student’s adviser and the Vice President of Academic Affairs and Dean of the Faculty. If at any time during steps one-three all parties are satisfied with the outcome, a change of grade form can be filed along with the Application for Formal Inquiry in the Office of the Registrar. The Office of the Registrar will process the change of grade form and will then report the grade to the student, the faculty member, the student’s adviser and the Vice President of Academic Affairs and Dean of the Faculty. If the University representative is associated with multiple roles within these steps, the lower of the two steps will be considered complete. Faculty response is expected unless the faculty member has left the institution. How do I withdraw due to a military obligation? You will need to present valid or official documentation for withdrawal without penalty. Bring it to the Office of Academic Affairs.
Do I need an excuse if I am unable to attend class? Excuses for absences are needed at the discretion of each faculty member. Contact the Office of Academic Affairs if you wish to simply notify professors of your absence from a class.
How do I get my diploma? You will receive your diploma by mail following graduation when all academic requirements are met and financial obligations are fulfilled. Contact the Registrar's Office if you have met these conditions and still have not received your diploma.
When is my workload due? In order to meet payroll deadlines, you should complete your workload form as soon as possible after a term has begun. As a rule, aim for October 1 in the fall and March 1 in the spring. When will I receive my overload pay? You may elect to receive overload pay in one or two installments per semester. You indicate your choice on the overload verification letter sent from the Office of Academic Affairs. During the fall, you will receive your pay in October and December, or if one payment, in November. During the spring, you will receive your pay in March and May, or if one payment, in April. If you do not receive your pay when expected, contact Carole Spurgeon in the Office of Human Resources.I'm a part-time faculty member. How do I get paid? Payment schedules are sent with your contract. If you have special requests please contact the Office of Academic Affairs. (Or phone M. Renee Schafer at 419-434-4553).When is my tenure dossier due? The deadline for dossiers is Nov. 1. For more complete information on the tenure process see the Faculty Manual.What is the deadline for applying for a sabbatical? If you have completed six years of full-time academic service at The University of Findlay you may apply for sabbatical leave. Send your letter of application to the Vice President for Academic Affairs at least 13 months in advance of the leave period. See Faculty Manual for more details on sabbatical leave.
How do I apply for promotion or tenure? See
